Table of Contents
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Introduction
A supplier is an entity that supplies goods and services to your business. A supplier can be a manufacturer, distributor, trading company or any other entity that you will be interacting with.
The Supplier Common Data section allows you to enter and maintain all your supplier relevant information related to your business. This enables you to only enter this data once, and it is readily available in other applications within the Superhero Eco-System.
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Note - The information entered for your supplier needs to be correct and up to date. This information is used by the Superhero Freight team in order to contact your supplier and organise delivery of your products to the relevant port. If the details are not correct, this will delay the process and potentially result in your products not being loaded to a container in a timely manner |
Where is the Supplier data used
Product Common Data - A product must be linked to a supplier, and all of the suppliers you have created will be available in the supplier drop down list
Communication application - The communication application allows you to track all your communication with your supplier
SRN creation - In order to create an SRN, a supplier needs to be selected from the list of suppliers you have created
Purchase Order creation - When creating a purchase order for your supplier, the details of the supplier are required on the purchase order. Select the supplier from the supplier drop down list
SHF team to liase with your supplier - The Superhero Freight Team will use the details provided on your supplier information in order to contact your supplier and organise delivery of your products to the SHF warehouses in China
The SUPPLIER Common Data Section can be accessed through the Superhero Eco-System Home page by selecting SUPPLIERS on the left side navigation panel.
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Your list of suppliers will be displayed and you will be able to view a summary of the details entered for a specific supplier
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View Supplier Information
Display a specific suppliers information, select the View icon on the relevant record.
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The COMMUNICATIONS tab displays data entered into the Communications application. The communications application allows you to capture all your communication you have had with your supplier so that this communication is not hidden in emails or excel documents and is hard to manage, especially when you need to re-order stock. Learn more about Supplier Communications application.
Edit
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Supplier Information
To edit Edit your company supplier information, select the Edit icon
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You will be able to update all fields EXCEPT for the Company Registration Number. The Company Registration Number can only be entered once. If this number is not correct please contact the support team using email address support@marketplacesuperheroes.com
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Select as needed and select Save once your required updates have been made
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Create
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Supplier Information
Select Add CompanySupplier to create a new company supplier entry
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Enter in the relevant values in the required fields.
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The following fields are required on the Company Supplier Information entry
Field Name | Purpose | Mandatory/Non Mandatory | ||
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Name | Supplier Company Name | Mandatory | ||
Contact Name | Registered name of your company The persons name who you are dealing with who works for the company who will be manufacturing your products | Mandatory | ||
Registration Number | This is your company registration number which is a unique number issued to you when your company is registered. This number can be referred to in the US as EIN (Employer Identification Number), UK is CRN (Company Registration Number) and in AU is ABN (Australian Business Number) | Mandatory | ||
Address | Registered address of your company | Mandatory | ||
City | Registered city of your company | Mandatory | ||
Region | Registered region of your company | Mandatory | ||
Country | Registered country of your company | Mandatory | ||
Postcode/Zipcode | Registered postcode of your company | Mandatory | ||
Email address you used to register your business with | Non Mandatory | |||
Phone Number | Company phone number for registered company | Non Mandatory | ||
VAT Number | A VAT number is a value-added tax identification number that allows governments to track the VAT activity of registered businesses. In different countries this is referred to as VAT number in the UK, in AU it is referred to as TFN (Tax File Number) and in the US it is TIN (Tax Identification Number) | Non Contact Email | The email address that needs to be used for all communication with the supplier. Note - This is important as this email will be used by the Superhero Freight team to contact your supplier to organise delivery of your products to the Chinese port | Mandatory |
Contact Phone Number | The contact phone number that needs to be used for all communication with the supplier. Note - This is important as this phone number will be used by the Superhero Freight team to contact your supplier to organise delivery of your products to the Chinese port | Mandatory | ||
Address 1 | The street address of where the supplier is located | Mandatory | ||
Address 2 | Additional address Information is applicable for where you supplier is located | Non-Mandatory | ||
City | The city where the supplier is located | Mandatory | ||
Postcode/Zipcode | The registered postcode of where your supplier is located | Mandatory | ||
Country | The country your supplier is located in | Mandatory | ||
Region | The region your supplier is located in | Non-Mandatory | ||
Notes | Add any additional information which you would like to store related to this supplier | Non-Mandatory |
