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Introduction
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Watch the video to see how to create a new Supplier.
A Supplier is an entity that supplies goods and services to your business. A
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Supplier can be a manufacturer, distributor, trading company or any other entity that you will be interacting with.
The Supplier Common Data section allows you to enter and maintain all your
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Supplier relevant information related to your business. This
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means that you only have to
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enter this data once
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and it is readily available in other applications within the
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The SUPPLIER Common Data Section can be accessed through the Superhero Eco-System Home page by selecting SUPPLIERS on the left side navigation panel.
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Your list of suppliers will be displayed and you will be able to view a summary of the details entered for a specific supplier
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View Supplier Information
Display a specific suppliers information, select the View icon on the relevant record.
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The MAIN INFO tab displays all the supplier specific information previously captured. This data is now available for use in other applications and processes such as Shipping Order (SRN) creation, Purchase Order creation, Supplier Communications. There is no need to enter the supplier details again into these individual applications as this is already part of your supplier common data.
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The COMMUNICATIONS tab displays data entered into the Communications application. The communications application allows you to capture all your communication you have had with your supplier so that this communication is not hidden in emails or excel documents and is hard to manage, especially when you need to re-order stock.
Edit Company Information
To edit your company information, select the Edit icon
You will be able to update all fields EXCEPT for the Company Registration Number. The Company Registration Number can only be entered once. If this number is not correct please contact the support team using email address support@marketplacesuperheroes.com
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Select Save once your required updates have been made
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Create Company Information
Select Add Company to create a new company entry
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Enter in the relevant values in the required fields.
Mandatory fields indicated with a red asterisk next to the field name.
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The following fields are required on the Company Information entry
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Field Name
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Purpose
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Mandatory/Non Mandatory
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Company Name
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Registered name of your company
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Mandatory
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Registration Number
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This is your company registration number which is a unique number issued to you when your company is registered. This number can be referred to in the US as EIN (Employer Identification Number), UK is CRN (Company Registration Number) and in AU is ABN (Australian Business Number)
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Mandatory
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Address
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Registered address of your company
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Mandatory
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City
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Registered city of your company
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Mandatory
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Region
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Registered region of your company
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Mandatory
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Country
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Registered country of your company
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Mandatory
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Postcode/Zipcode
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Registered postcode of your company
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Mandatory
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Email address you used to register your business with
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Non Mandatory
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Phone Number
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Company phone number for registered company
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Non Mandatory
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VAT Number
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A VAT number is a value-added tax identification number that allows governments to track the VAT activity of registered businesses. In different countries this is referred to as VAT number in the UK, in AU it is referred to as TFN (Tax File Number) and in the US it is TIN (Tax Identification Number)
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Non Mandatory
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Ecosystem.
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Note - The information entered for your Supplier needs to be correct and up to date. This information is used by the Freight team in order to contact your Supplier and organise delivery of your products to the relevant port. If the details are not correct, this will delay the process and potentially result in your Products not being loaded to a container in a timely manner. |
Where is the Supplier data used
Product Common Data - A product must be linked to a Supplier and all of the Suppliers you have created will be available in the Supplier drop down list.
Communication application - The communication application allows you to track all your communication with your Supplier.
SRN creation - In order to create an SRN, a Supplier needs to be selected from the list of Suppliers you have created.
Purchase Order creation - When creating a purchase order for your Supplier, the details of the Supplier are required on the purchase order. Select the Supplier from the Supplier drop down list.
SHF Team to liaise with your supplier - The Freight Team will use the details provided on your Supplier information in order to contact your Supplier and organise delivery of your products to the SHF warehouses in China.
The Supplier Common Data Section can be accessed from the Dashboard by selecting Suppliers on the top navigation panel.
Your list of Suppliers will be displayed and you will be able to view a summary of the details entered for a specific Supplier.
You can also see the status of the Supplier by hovering over the line - the status will be either Active, Potential or Inactive.
