Note
Make sure you create an SRN as soon as you have placed your order with your supplier
Make sure you have enough Pre-Buy CBM to cover your shipment
Make sure your supplier places your SRN on your outer cartons along with the other required shipping marks
Create an SRN
Open Superhero Freight application from within the Superhero Eco-System
Select Create new order in order to generate an SRN
Select Create Consolidated Order to create an SRN which will utilise the Superhero Freight consolidation service
Enter in the following details which are required to create an SRN. Select Next to move to the following screen
Field Name | Purpose | Mandatory/Non Mandatory |
|---|---|---|
Supplier | The supplier you are purchasing your products from. Learn more about creating a Supplier. If you supplier does not appear in the drop down list, check that the supplier status is set to “Active” | Mandatory |
Origin Country | The country your supplier is located in, being either China, United Kingdom or United States of America. Superhero Freight only ship from these countries currently. If you need to ship from a different country, this will need to be done through a Direct Shipment Order. Learn more about Direct Shipments | Mandatory |
Port | The port your products will be leaving from. The drop down list of ports will not display until you select the Origin Country | Mandatory |
Warehouse | The Superhero Freight warehouse you products will be shipped to and stored at | Mandatory |
Production End Date | The date your products will ready to be delivered to the respective port after manufacture. Your supplier will need to provide you with this date | Mandatory |
Commercial Invoice | Once your products have been manufactured, your supplier must provide you with a commercial invoice. The commercial invoice needs to be attached to the SRN. This needs to be done for all products being imported. The commercial invoice is used by customs to determine the vat and duties to be paid. Please note the commercial invoice is not required straight away, however your products will not be loaded into a container without the commercial invoice | Non-Mandatory |
Packing List | Once your products have been manufactured, your supplier must provide you with a packing list. The packing list needs to be attached to the SRN. This needs to be done for all products being imported. The packing list is used by customs to determine the vat and duties to be paid. Please note the packing list is not required straight away, however your products will not be loaded into a container without the packing list | Non-Mandatory |
Enter in the following details which are required to complete an SRN. Select Preview to move to the following screen
Field Name | Purpose | Mandatory/Non Mandatory |
|---|---|---|
Product | The product drop down list contains all the products you have listed in your product common data list. If the product does not appear in the drop down list, check that your product has status “Active”. Learn more about creating a product | Mandatory |
Quantity of Cartons | The number of outer cartons you will be shipping | Mandatory |
Quantity of Units | Automatically calculated field. The formula for this field is Quantity of Cartons * Units per Carton | Automatically Calculated |
Commodity Code | Commodity codes are used to classify goods for import and export. Learn more about commodity codes | Mandatory |
Production End Date | The date your products will ready to be delivered to the respective port after manufacture. Your supplier will need to provide you with this date | Mandatory |
Commercial Invoice | Once your products have been manufactured, your supplier must provide you with a commercial invoice. The commercial invoice needs to be attached to the SRN. This needs to be done for all products being imported. The commercial invoice is used by customs to determine the vat and duties to be paid. Please note the commercial invoice is not required straight away, however your products will not be loaded into a container without the commercial invoice | Non-Mandatory |
Packing List | Once your products have been manufactured, your supplier must provide you with a packing list. The packing list needs to be attached to the SRN. This needs to be done for all products being imported. The packing list is used by customs to determine the vat and duties to be paid. Please note the packing list is not required straight away, however your products will not be loaded into a container without the packing list | Non-Mandatory |
Your list of suppliers will be displayed and you will be able to view a summary of the details entered for a specific supplier
View Supplier Information
Display a specific suppliers information, select the View icon on the relevant record.
The MAIN INFO tab displays all the supplier specific information previously captured. This data is now available for use in other applications and processes such as Shipping Order (SRN) creation, Purchase Order creation, Supplier Communications. There is no need to enter the supplier details again into these individual applications as this is already part of your supplier common data.
The COMMUNICATIONS tab displays data entered into the Communications application. The communications application allows you to capture all your communication you have had with your supplier so that this communication is not hidden in emails or excel documents and is hard to manage, especially when you need to re-order stock. Learn more about Supplier Communications application.
Edit Supplier Information
Edit your supplier information, select the Edit icon
You will be able to update all fields as needed and select Save once your required updates have been made
Create Supplier Information
Select Add Supplier to create a new supplier entry
Enter in the relevant values in the required fields.
Mandatory fields indicated with a red asterisk next to the field name.
The following fields are required on the Supplier Information entry
Field Name | Purpose | Mandatory/Non Mandatory |
|---|---|---|
Name | Supplier Company Name | Mandatory |
Contact Name | The persons name who you are dealing with who works for the company who will be manufacturing your products | Mandatory |
Contact Email | The email address that needs to be used for all communication with the supplier. Note - This is important as this email will be used by the Superhero Freight team to contact your supplier to organise delivery of your products to the Chinese port | Mandatory |
Contact Phone Number | The contact phone number that needs to be used for all communication with the supplier. Note - This is important as this phone number will be used by the Superhero Freight team to contact your supplier to organise delivery of your products to the Chinese port | Mandatory |
Address 1 | The street address of where the supplier is located | Mandatory |
Address 2 | Additional address Information is applicable for where you supplier is located | Non-Mandatory |
City | The city where the supplier is located | Mandatory |
Postcode/Zipcode | The registered postcode of where your supplier is located | Mandatory |
Country | The country your supplier is located in | Mandatory |
Region | The region your supplier is located in | Non-Mandatory |
Notes | Add any additional information which you would like to store related to this supplier | Non-Mandatory |
