Shipping Orders - SRN's

Once you have agreed your terms with your Supplier to produce your products, the next important step is to create an SRN within the Freight application.

An SRN is a shipping reference number which is an identifier that links your products to you during the shipping process. The SRN is used to identify and track your shipments as they move through the manufacturing and shipping process.

Ensure you create an SRN as soon as you have placed your order with your Supplier.

You will need to choose your method of shipping:

• Consolidated - utilise Freight to take care of the whole shipping process. See what is covered off in the Freight Resource Guide under the section What is Freight?

• Direct - organise your own shipping using a freight forwarder. For full details, check out the Freight Resource Guide on Direct Shipments.

Once you have raised your Shipping Order, you will be able to view the order details on the summary page.

The Status bar shows the different stages that your Shipping Order will be going through with the process flowing from left to right. The status icon shows to the left of your order and if you hover over, you can see further details of the stage of your Shipping Order.

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The different Statuses are covered off in further detail for:

• Consolidated Shipping Orders;

• Direct Shipping Orders.

You can also View your Consolidated or Direct Shipping Order.

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This will show you the details of the Shipping Order. You will also need to download the Shipping Marks and forward them to your Supplier so they can be added to each carton. This is now a mandatory requirement for all cartons arriving in the Warehouses.

You can click on the ‘Supplier Instructions’ link and send this pdf document to the Supplier so they understand where on the carton to place the shipping marks.

There will be 2 labels to be added for each carton and you can choose from 1 up, 2 up or 4 up depending on the size of the carton.

• 1 up - 1 label per A4 sheet

• 2 up - 2 labels per A4 sheet

• 4 up - 4 labels per A4 sheet

If you are unsure which size label will be needed, then send all sizes to your Supplier and let them make the decision on the most appropriate size to add to the cartons.

There are 2 Shipping Marks boxes which work slightly differently:

• Shipping Marks - Box 1 - this will include shipping marks for all products included in your shipping order.

• Shipping Marks - Box 2 - only the shipping marks for that product will be shown.

If your cartons are all approximately the same size, then you can choose One Up, Two Up or Four Up for all cartons in your order (Box 1).

However, if your cartons are very different sizes for each of your products ordered, then you would use Box 2 and choose different size labels for each product.

You can Return to the summary page by clicking on the link at the bottom.

You can also edit some of the Shipping Orders, depending on the Status.

Orders are only available for editing prior to departing the origin port and only certain fields can be edited. depending on whether it is a consolidated shipping order or a direct shipping order.

See the help pages for editing Consolidated Shipping Orders or Direct Shipping Orders.

Once you have created your Shipping Orders, you are able to use the search functionality. There are 2 options.

You can just add in a few letters or numbers in the quick search on the left and the result will be highlighted in yellow. For example, if you wanted to see all the orders you have created that are going to Brisbane, just type in a few letters and you can see the result.

To clear the search, just delete the characters you typed in and it will revert back to the full list.

Or you can use the filter. Just click on the blue bar to open.

Then select one of the fields to filter or you can choose as many as you like. So if you select Direct orders and then Search, this will show all the Direct orders you have created.

You can then narrow it down even more, for example, by filtering by Direct orders and then into a certain warehouse and click on Search. To clear the result, just click on Reset.