Create Direct Order

Owned by Lisa Prinsloo
Last updated: Dec 26, 2024 by Brooke Armstrong
7 min read

 

Note

  • Create an SRN as soon as you have placed an order with your Supplier. If you are selling wholesale, this is the method you will use.

  • Ensure you have arranged delivery of your direct shipment to the respective EnZone warehouse through your own Freight Forwarder.

  • Ensure your Supplier places your shipping marks including the SRN on your outer cartons.

 

 

 

Watch the video on how to create a Direct Shipping Order

 

 

From the Dashboard, click on Shipping Orders in the Freight section using the left navigation.

From the Shipping Orders page, either use the quick access menu + at the top of any page in the EcoSystem or click on the Create button on the right.

Then choose your shipping method by selecting Create Direct Order.

This will take you to the Create Direct Shipping order page and will create an order in the EcoSystem where you will utilize your own Freight Forwarder.

Select Your Company from the drop down list.

If you don’t have a Company set up yet, choose ‘Don’t have a company yet' from the drop down list.

You will then see a message at the top of the page. For billing purposes, we need to confirm that if we can’t invoice your Company for any billing relating to your freight order, we can invoice you directly instead by using your personal details.

You have 2 options to proceed:

  1. If you have a Company set up but haven’t input the details yet, you can click on the link which takes you to the Company Common Data and complete your Company details.

     

  2. Or you can click on the check box to confirm that you don’t have a Company set up yet and that your personal name and address can be used for any billing and invoicing purposes relating to your shipping order.

You won’t be able to proceed until you have followed either step 1 or 2 above.

Enter in the following details which are required to create an SRN.

Field Name

Purpose

Mandatory/Non Mandatory

Field Name

Purpose

Mandatory/Non Mandatory

Your Company

The company you are using to purchase your product. If you don’t have a company set up yet, this isn’t a problem but you will need to agree that any billing will be to your personal name and address.

Mandatory

Shipping Type

The following options are available:

  • Air Express

  • Full Container (FCL)

  • Less than Container Load (LCL)

Mandatory

Supplier

Select the Supplier who will be supplying your goods. The drop down list contains all the Suppliers you have created in your Supplier common data. Learn more about Supplier Common Data.

Mandatory

Origin Country

Select the country your Supplier manufactures your products in and where they will be shipped from.

Mandatory

Warehouse

Select the EnZone warehouse your products will be shipped to and stored at. If the product is wholesale, the Warehouse should be in the same origin country that you selected.

Mandatory

Production End Date

The date your products will be ready to be delivered to the respective port after manufacture. Your supplier will need to provide you with this date.

Alternatively, if your wholesale goods are being shipped by truck, you can input the date that they are leaving the origin warehouse from your wholesale supplier.

Mandatory

Carrier

If your products are being sent via Air Express or truck, enter in the Carrier details if you have them.

Non-Mandatory

Airway Bill

If your products are being sent via Air express, enter in the Airway Bill Number.

Non-Mandatory

Select Next to move to the following screen.

Then enter in the Product Information details.

Take care when selecting the Product to ensure that you are choosing the correct type.

 

Field Name

Purpose

Mandatory/Non Mandatory

Field Name

Purpose

Mandatory/Non Mandatory

Product

The Product drop down list contains all the Products related to the Supplier that you chose. If the product does not appear in the drop down list, check that your product has an “Active” status. Learn more about creating a product

Mandatory

Quantity of Cartons

The number of master/outer cartons you will be shipping.

Mandatory

Quantity of Units

The number of units per carton.

Mandatory

Select Add Product to include additional products onto the same SRN. This can only be done if…

  1. you have multiple products being manufactured from the same Supplier, and;

  2. if they are to be delivered to the same EnZone warehouse.

Select Delete line to get rid of any unwanted lines you may have added.

Then click on Next to proceed to preview the SRN before submitting.

Review the details and select Complete to submit the Shipping Order.

You will receive a notification confirming your Shipping Order has been successfully added.

You will also need to download the Shipping Marks for your order. There will be a link included in the message which will take you through to the Help pages to give more information about how the Shipping Marks work.

To help your Supplier understand what is needed, you can click on the ‘Supplier Instructions’ link and send this pdf document to the Supplier so they understand where on the carton to place the shipping marks.

When you set up a new product, there is now a 40 character limit for the description. If you have an older product with a longer description than 40 characters, this may not all fit on the shipping marks. Please consider reducing the size of the product description in the product common data.

There are 2 options for the Shipping Marks. If you click on the top link as shown, these Shipping Marks will cover off all products for the shipping order. This can be used if your cartons are of similar sizes.

However, if the cartons differ in size, then you can go into each individual product line and download the Shipping Mark label that is relevant for the size of that product carton.

If you are only ordering one product, then it doesn’t matter which Shipping Mark box you use.

There will be 2 labels to be added for each carton and you can choose from 1 up, 2 up or 4 up depending on the size of the carton.

  • 1 up - 1 label per A4 sheet

  • 2 up - 2 labels per A4 sheet

  • 4 up - 4 labels per A4 sheet

If you are unsure which size label will be needed, then send all sizes to your Supplier and let them make the decision on the most appropriate size to add to the cartons.

Once the Direct Shipping Order has been created, the Status will be set to Pending. The colored circle icon will tell you what the Status is at a glance but you can see a fuller Status description by hovering over the colored circle icon.

The SRN is displayed in the left hand column. Ensure this is the reference provided to your Supplier.

You can also view and edit your order.